Privacy Statement

The Consortium of National and University (CONUL) Libraries is committed to protecting your privacy. The information you share with us means you will be able to use the services we offer. We only collect the information that is necessary to carry out our business, provide the particular service you have requested and to keep you informed. Our privacy policy gives you details on when and why we collect your personal data and how we use it.

Collection of your personal information
The amount and type of information we collect from you depends on the nature of the interaction you have with us. Information about your computer hardware and software is automatically collected by CONUL. This information can include your: IP address; browser type; domain name; access times; and referring website addresses.

CONUL will keep your information only for as long as is necessary for the purposes set out in this privacy notice and to fulfil our legal obligations. We will not keep more information than we need. The retention period will vary according to the purpose the data is collated.

CONUL does not sell, rent or lease its user lists to third parties.

CONUL will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on CONUL or the site; (b) protect and defend the rights or property of CONUL; and, (c) act under exigent circumstances to protect the personal safety of members of CONUL, or the public.

Security of your personal information
CONUL discloses personally-identifying information to its management committee, contractors and affiliates in order to provide services available from CONUL. Payment processing is an example of this. They will not use your data for anything other than the clearly defined purpose relating to the service that they are providing.

Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through CONUL public message boards, this information may be collected and used by others. Note: CONUL does not read any of your private online communications.

CONUL secures your personal information from unauthorised access, use or disclosure. CONUL secures the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorised access, use or disclosure. When personal information (such as a credit card number) is transmitted to other websites, it is protected through the use of encryption, and security protocols.

Third party services
CONUL utilises third party services to assist in the delivery of some of our services, e.g. Eventbrite. When you interact with these sites you may provide information about yourself to those third parties. CONUL is not responsible for how they collect, use and share your information. We encourage you to review the privacy statements of the websites you choose to link to from CONUL, so that you can understand how these websites collect, use and share your information.

Updating your personal information
CONUL will endeavour to ensure the data we hold on you is correct and up-to-date. If you wish us to amend or remove the personal information we hold on you, please contact us by email will correct any inaccuracies or remove you from our databases as soon as practicable.

Website visitors
Like most websites, CONUL collects non-personally-identifying information of the sort that web browsers and servers make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. We do this to maintain the quality of the service, to determine what CONUL services are the most popular and to provide general statistics regarding use of CONUL website. The data may be gathered from our website hosts and Google Analytics.

Use of Cookies
CONUL website uses ‘cookies’ to help you personalise your online experience. A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the web server that you have returned to a specific page. For example, if you personalise CONUL pages, or register with CONUL site or services, a cookie helps CONUL to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same CONUL website, the information you previously provided can be retrieved, so you can easily use CONUL features that you customised.

You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of CONUL services or websites you visit.

Changes to this statement
CONUL will occasionally update this Statement of Privacy to reflect user feedback. CONUL encourages you to periodically review this statement to be informed of how CONUL is protecting your information.

This statement was last updated on 29 April 2021

Contact Information
CONUL with review and update this Statement of Privacy. If you believe that CONUL has not adhered to this statement, please contact us at We will use commercially reasonable efforts to promptly determine and remedy the problem.